A fleet fuel management system can have an enormous impact on your fuel audit, all of it positive. Dont know about fleet fuel managment systems? Check out our site to learn more about fleet fuel managment.
Depending on what kind of fueling operation you manage – public or private, for trucks or cars, aircraft or marine craft – your fuel audit may cover:
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Your internal controls, such as dispensing privileges and how your fueling system itself is being used.
- Invoice accuracy – both your purchases and your billing, if you assign internal allocations or serve third-party paying customers.
- Exception reports and other details related to tracking your fuel inventory.
- If your company provides specialized fueling for marine or aircraft customers, your audit may require proving that you’re dispensing correct fuel mixtures that comply with industry or regulatory specifications. And you may have to show that your dispensing equipment is working properly.
You may be required to track and report details such as miles driven by each driver and vehicle and other information that indicate when, where and how you used the fuel you purchased. Missing records or unreadable paperwork won’t sit well with auditors. And it could result in costly penalties – fines or even revocation of your dispensing license.
A fleet fuel management system gives you more accurate information. And more of it.
Thorough, reliable record-keeping makes your audit easier and more accurate. And with an automated system in place, you can capture an outstanding array of data in real time during each fueling event. The more comprehensive and highly automated your fuel management system is, the more you can reduce – or entirely eliminate – human error.
Old-style pen-and-paper information gathering invites mistakes and omissions that can cause all sorts of problems, not just send up a red flags during your audit.
A fleet fuel management system makes preparing for your audit a snap.
Collecting detailed information is just the first step. Your system stores it where it’s easily accessible, in whatever format you need. Rather than wasting time and getting frustrated rifling through files to compile the information you have to report, it’s right at your fingertips. And it’s all there. A smooth, painless audit will make you feel better, and it will endear you to the auditor, too. Developing a good working relationship with that person cannot hurt.
A fleet fuel management system gives you peace of mind beyond a clean audit.
In fact, it makes you a better manager. Official audits, and the paperwork associated with them, can be a particular pain. But the truth is, the information you have to collect and report to the government is information you need and can use strategically to manage and build your business.
Since a top-quality fuel management system enables you to gather, arrange and analyze detailed information about your vehicles, fuel, drivers, and costs, you’re killing two birds with one stone – doubling the value of your investment.
You can easily meet your own internal standards, gaining significant visibility and analytical insight into every aspect of your fueling operation. You have better control over your fuel inventory, thanks to greatly increased security that eliminates the opportunity for theft and also eliminates hazy or missing records that result in “mystery” losses.
You have better control over fleet operations and maintenance. You can better organize driver and administrative staff time so your people are more productive. When production goes up, you get a better return on your investment. If you would like to learn more about how a fleet fuel management system can generate a return on investment, then just follow that link. You can make accurate predictions about future needs, which means stronger planning and thriftier budgeting.
Essentially your fleet fuel management system enables you to conduct an ongoing audit. You can keep your operation running smoothly, catching problems sooner or avoiding them altogether. Owners, managers and compliance auditors, too, can feel confident that nothing is missing and all is well.