If you don’t have an automated fuel management system in place right now, you’re probably dreading your upcoming year-end fuel reconciliation process. Ugh. So much paper and data to sort through. And mistakes can be costly, sending up compliance red flags and damaging your ability to plan effectively. This is just one area in which fleet fuel management systems can make your life easier.
The bigger your operation, the more complex your fuel reconciliation. You have to account for more vehicles, maybe multiple types of vehicles, and more locations, not just more fuel. Your operation may well include both attended and unattended fueling sites. On the other hand, for small operations with very limited staff, fuel accounting paperwork can be an even bigger challenge – one more thing piled onto your over-full plate.
Fuel reconciliation is fundamental.
How much did you receive? What did it cost? Where did it go? If you know where the fuel is going – exactly — you can uncover and fix deficiencies in your system that are costing you money. No more concerns about fuel being dispensed into an incorrect vehicle. Or incorrect quantities being dispensed. Or mysterious disappearances due to sketchy record keeping or outright theft.
Once you gain control over where the fuel is going, you can more accurately predict future needs. In many cases, companies have been able to use that new-found predictability to negotiate lower fuel costs with their vendors. And, when fuel isn’t disappearing one way or another, you won’t need to purchase as much to accomplish the same amount of work or serve the same number of customers.
When ongoing fuel tracking is automatic, tasks such as year-end fuel reconciliation become easy instead of frustrating and time-consuming. Guaranteed thoroughness and accuracy ensure you never have to worry about being out of compliance, or not having the detailed information you need to prove you’re meeting industry and government standards.
Tracking your fuel assets is about more than completing year end paperwork.
Fueling operations and fleet-based companies spend more money on fuel than anything else besides personnel. That means monitoring and controlling your fuel inventory is literally a life-and-death requirement for your business. It’s important every day, not just at the end of the year.
Fleet fuel management systems have become an operational mainstay for growth-oriented businesses, because automation offers so many advantages. Comprehensive data collection is simpler, yet it’s more accurate. It happens reliably and in real time, every time fuel is dispensed into a vehicle. Important information is available right away, to everyone within your operation who needs it.
Fleet fuel management systems are entirely scalable, making them a valuable tool for all types of fleet operations, whether you’re a private enterprise or a governmental entity. And you don’t have to be a software engineer to master your system, because it’s designed specifically for busy business people in your line of business.
Your system captures all the information you need to make efficient, effective daily operations decisions. You can track each vehicle’s mileage, hours of service and myriad other performance factors, along with the fuel-specific details that make reconciliation so easy. The information you collect enables you need to maintain regular vehicle service schedules and detect impending maintenance problems before they can escalate into expensive repairs.
Your daily operations are more efficient. More productive. Less complicated. Easier. And fleet fuel management system’s increase cost saving.
Wouldn’t it be nice to walk into the office one morning and see that all your operation’s year-end fuel reconciliation reports have been completed? Fleet fuel management systems can make that wish come true. And with the right system in place, fuel reconciliation isn’t just easier, it saves you money.